How do you write an employee for inappropriate behavior? (2023)

How do you write an employee for unprofessional behavior?

Be sure to give examples of deficiencies i.e., who, what, when, where and how. Provide specific details including dates of previous disciplinary actions, unacceptable performance and/or conduct, management intervention, and the consequences to the agency/public.]

Dear [Name], I'm writing in regards to your recent behavior as it pertains to [insert specific instance of wrongdoing here]. I take exception when I'm taken advantage of or wrongly treated in our office in this way, and I expect it to stop.

How do you tell an employee to act more professionally?

Sit down and tell her that she does good work but that she needs to present herself with more professional polish, and then give her specific examples of what you'd like her to do differently (explain what topics aren't appropriate, that freely burping around others isn't professional, etc.).

You can address bad office behavior by telling people when their actions are not OK with you. Calmly and professionally call out the patronizing person without making a scene or being dramatic by pointedly yet politely saying, “Gee, that comment sounded a bit condescending to me.

Negative Behavior Defined

Hostility or aggressiveness. Narcissism or lack of accountability or responsibility. Rudeness, disrespect or bullying toward colleagues or clients. Actions or statements that undermine team motivation or business goals.

Avoid jargon, pretentious language and using legal / technical terms. They may seem common place to you but they can be confusing and intimidating to customers. If you need to use legal / technical terms, you need to explain what they are.

How do you complain about someone professionally?

Be direct: When speaking to an employee, be respectful but also direct. Explain that you are concerned about his behavior and the way he talks to you. Describe the various events that you have documented and tell the employee that this behavior is unacceptable.